Sample360 is a unique digital collection system for human Samples. It is 100% Paper-free and gets the electronic orders for Samples directly from the main Hospital Systems such as the EPR and LIS. Positive Patient ID is performed at the bedside using Barcodes and RFID Technology reducing error rates to 0%
Sample Orders arrive electronically in real-time. Supports pre-barcoded sample tubes.
All Sample activities performed at the bedside and Positive Patient ID is enforced using barcodes and RFID.
Sample360 packing process is key to the tracking and care of the Samples. Part of the packing process involves a specially designed environmental monitor to be placed into the Coolbox. This device monitors the Temperature, Humidity and G-Force that the Sample will endure during the transit to the Lab
Sample Orders are monitored in real-time for Temperature, Humidity and G-Force
All Coolboxes are locked using a tamperproof and special Sample360 barcoded seal or an electronic lock.
Sample360 utilises two different technologies to location track the Samples. The first technology uses Bluetooth Beacons to give localised location information. The second technology is used to GPS track the Beacons within vehicles utilising the Sample360 GPS Tracking System.
Samples are location tracked indoor using the latest Bluetooth Beacons.
Sample Coolboxes and the transit Vehicles are GPS tracked using the latest 4G/5G GPS Tracking devices.
On Arrival Sample360 will automatically “book in” all the Sample Coolboxes and contents of the delivery vehicle. It does this using special sensors in the reception bay that automatically detect the Sample360 location beacons. Once detected the system will then analyse the contents for any Temperature breaches and report the findings to the Lab staff.
Coolboxes and their contents are automatically booked in to the Sample360 system and checked for breaches.
As soon as the Coolboxes are opened and the contents checked for tamper or environmental breaches the Samples are then loaded directly into the Analysers.
What is Sample360?
“Sample360 is digital sample collection management system that enables clinical staff to use mobile devices at the bedside to access the Hospital Electronic Patient Record System (EPR). The mobile device receives real-time sample order requests (providing an electronic work list) and confirms a patient’s identity. It then prints sample tube labels featuring an identifying barcode which allows the sample tube to be loaded directly onto the analyser when it reaches the laboratory.“
- Paper-free sample collection.
- Sample orders are RAG rated.
- Samples are then tracked in transit using GPS
- Real-time temperature tracking and locating of Samples in transit.
- Coolboxes are automatically “booked in” to Lab.
- Real-time updates of Sample to requesting staff..
- Elimination of all incidents of the wrong blood in the sample tube.
- Huge efficiencies in the laboratory, as samples no longer need to be re-labelled before being loaded into the analyser.
What is Sample360 Logistics?
“Sample360 Logistics is the partner application to Sample360 allowing the Sample collection locations (Clinics) to hand over the responsibility of the Sample to an internal logistics team or an external logistics organisation such as UPS, DHL and FedEx to name a few.”
- Sample360 Logistics is able to integrate with third party logistics companies which then provide real-time updates of the location of the Samples.
- Sample360 Logistics also provides the necessary GPS tracking systems to fit to the vehicles. This gives the Lab real-time updates of the location of the Sample.
- Sample360 Logistics also records who has the Sample at any moment in time allowing a lost Sample to be found quickly.
- During the journey with the Logistics company the Sample360 Environmental sensors are keeping track of the temperature state of the Samples and upon arrival can inform the Lab instantly of any breach.
- Sample360 Logistics automatically “books in” the Samples into the reception area of the Lab instantly informing the Lab team of the arrival.
The Challenge
The Sample360 system, has been designed to eradicate the following common
challenges found in a modern healthcare clinic, GP Surgery or Hospital:
- Excessive wrong blood in tube rates
- High rejection rates of samples at the Lab
- Slow manual process with little electronic checking or guidance
- Samples spoilt due to delays – causing e.g. coagulation
- Samples lost in logistics with little or no tracking of responsibility
- Near misses due to lack of Positive Patient ID checking
- Slow unpredictable speed of bleed to Lab door
- Excessive delays from Lab door to analyser
- Unpredictable time taken for bleed results to reach requester
- Excessive administration costs
- Excessive costs for all supporting stationery which is bad for the environment.
Clinician places an Order on the Hospital Electronic Patient Record System or Lab System. In real-time that Order is then sent to the Sample360 Cloud Hub via HL7 or Web-services.
Sample360 displays the Order on the relevant worklist on the Sample360 App. The Clinician then follows the instructions on the mobile device App and collects the Sample from the Patient.
The Sample is then labelled with the Analyser Ready label and marked as actioned and ready for Logistics to collect.
The Logistics organisation is notified a Sample needs collecting and proceeds to the Clinic. The Clinic then follows the Sample360 Logistics App process for handing over the Sample for transport.
When the Courier delivers the Sample to the Lab it is checked that the Temperature and environment has been stable during transport and then it is marked as delivered.
The Sample can then be placed directly onto the Analyser ready for Analysis. The process is then complete when the Analyser reports its results to Sample360.
Our pricing
Our pricing structure is built to be affordable for everyone from small clinics to large pathology networks. It works on a per month model with discounts one the number of devices you are using and how long you commit to the service. Simple as that! Please contact us for a quote.
Cloud Hub
from £200/mo
Cloud Hosting
Web Interface
Dashboard
Integration into EPR Hospital Systems
Sample360 App
from £20/mo
Electronic Work List
Printer Support
Full Sample Guidance on-screen
App Store Updates
Logistics App
from £20/mo
Third Party Logistics Integration
Environment Sensor Support
Automatic Booking In
App Store Updates